Plot HVAC spend in your 2018 budget with 3 fundamental questions

SMS Assist Blog Post
John Oney

Before you know it, another season will be here to put your HVAC program to the test. For those who want to create the best HVAC program for their company, you must be willing to investigate why maintaining your HVAC is so costly, examine the health of your current HVAC assets and understand what you can do to drive up your maintenance and energy savings. Prepare for the upcoming seasons by asking yourself the following questions.

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1. Which Locations Have the Highest HVAC Expenses?

Managing many locations in retail chains can present challenges with visibility and budget control. Without having complete insight into every work order, companies can experience confusion when tracking their HVAC expenses. For instance, if a facility manager fails to keep data, including how much time the technician needed to complete the service, the products used to repair or replace the unit and the services’ cost, for every single work order, the company will lack the necessary details to identify HVAC problems within their locations.

This information allows a company to delegate where they have been exerting their budget and can help them reduce these costs in the future. By identifying the locations with the highest HVAC expenses and utilizing the correct data, it is possible for companies to take the steps toward cost savings.

2. How Am I Monitoring and Tracking the Health of My Current HVAC Assets?

It is easy to overlook early signs of HVAC complications with everything else going on. Consequently, when a company uses a reactive maintenance route and waits until a unit begins to malfunction or under-perform, the facility manager can experience a lot of stress when looking for a last-minute solution. Essentially, a reactive maintenance strategy puts a double bind on the facility manager, and the retail store suffers from the facility manager taking on too much.

When companies place sensors on their HVAC units and utilize an Energy Management System (EMS), their facility managers will not have to work on the defense. These sensors can track the energy levels of each unit and display when an asset has any spikes in energy consumption. By keeping track of these spikes, the company will have a head start on getting a technician on-site for diagnostics before the asset is completely spent. If a company continues to monitor their EMS extensively while collaborating with a facility management provider with an analytics platform, full transparency and helpful reporting capabilities, the company can benefit from the additional insight regarding their assets’ health in the end.

Is your facilities maintenance program benefiting your business? Check out our blog, How to Track the Efficiency of Your Facilities Maintenance Program, to find out!

3. What Am I Currently Doing to Oversee and Drive My Savings?

HVAC units can account for a large chunk of energy consumption if companies are not paying attention. More often than not, businesses are excessively overspending on energy because they are not taking action with their energy audits or implementing HVAC best practices. Research has proven that companies can reduce commercial heating by 77% and commercial cooling by 78% with efficient HVAC processes.

By carrying out a preventative maintenance program or an HVAC unit replacement program, companies can remove units that are working past their expectation of life and save on emergency replacement costs. Preparing in advance allows companies to have a clearer sense of their costs and savings. Not to mention, outdated units are often working past their point of efficiency and can negatively affect a company’s HVAC ROI. Proactively replacing HVAC units leads to a reduction of energy consumption, and creates a significant impact on bottom lines by lowering the number of unit failures and avoiding 10-20% in HVAC costs.

It is the perfect time to begin thinking about increasing operational efficiencies and prolonging your HVAC assets’ lives. If you have more questions or want to learn more, sign up here for my webinar, Time is Ticking: Your HVAC Preventative Maintenance Program is Up, and tune in at 11 am CDT on Thursday, January 11, 2018.